Proof and approval: what comes back, and who says yes.

The steps, on the real screens.

1. The staff member opens the link. The first time, a page headed “Before you start” lists in four lines what is kept. They tap “I understand, continue”.
2. They see the work page. It shows the work, the due time, and one control for each proof asked: the tick lines, a number box, “Paste the link”, “Take a photo” or “Add the file”. There is also “Note for your manager (if you want)”.
3. They tap “Work is done”. If they are stuck, they tap “Report a problem” instead. After sending, the page says “Your work is sent.”
4. Open Approvals. The heading says how many proofs are waiting. Each card shows the work, the person, the branch, when it was due and when it was sent, with the photo, file, link or number.
5. Read the checks. Each one is marked Pass or Fail: whether a photo or file is attached, whether it was submitted before the due time, whether the number is within its limits, how many lines were ticked.
6. Press Approve. The work becomes done. If it was sent after the due time, the message reads “Approved. Counted as done late.”
7. Or press “Send back”. Fill “What should be redone?” and press “Send back”. A message for the person is shown next; share it. The same link opens again for them with your note at the top.
8. If a check failed, use “Raise a problem”. This third button appears on a card with a failed check, and opens the problem form with that check as the title.